Financials

  • A general meeting of the Silver Lake PTA will be held at the end of the previous school year to approve the budget for the fiscal year (July to June).
  • Money raised by Silver Lake PTA shall be spent as specified in the approved budget.  Any additional expenditure must be approved by a majority vote of the Executive Board and at a General Meeting.
  • Silver Lake PTA shall not be liable for any non-budgeted monetary expenditure without submission of such expenditures to the Executive Board Members for approval.
  • All contracts MUST BE signed by the PTA President unless given authorization from a majority vote of the Executive Board Members and is noted in the official PTA Executive Board minutes.
  • Deposits Please fill out a Deposit Form.  Make copies of all checks and money orders.  Two PTA members should count the deposit and sign the Deposit Form.  There is a secure in the front office for PTA funds or a secure safe.  Please coordinate with the PTA President, VP, and/or Treasurer to arrange for the money to be secured and deposited.  THANK YOU!
  • Reimbursements  In order for PTA funds to be disbursed for a reimbursement a Our Reimbursement Form can be emailed in, and attachments should be uploaded to the Google folder. All receipts must be attached if submitted in print. Every effort will be made to get you a check for the amount within 1-2 weeks of receipt.  Please contact the Treasurer if you need a check sooner.  Forms can be placed in the Treasurer’s mailbox (located in the workroom PTA file cabinet).  Email the Treasurer to let them know you will be placing a form in the folder if you need it returned to you sooner than 1-2 weeks.
  • Disbursements In cases where you need a check in advance to pay a vendor, complete a Disbursement Form at least one week prior to an event.  If it is a bill that needs to be paid you can forward it to the Treasurer with instructions to pay the bill and mail it.
  • Cash Box Requests need to be made at least one week prior to an event.  Submit a Cash Box Form one week prior to event.  As a courtesy, contact the Treasurer of your request.  Cash Boxes require a trip to the bank so advance notice is essential.
  • Texas Resale Certificate We pay tax to the State of Texas instead of the distributor of the goods.  Our PTA is responsible for reporting and paying sales tax on taxable items we sell.  If a committee is planning to resell a good for any event, even if not for profit, contact the Treasurer about tax responsibilities.
  • All PTA checks must be signed by two authorized Board members, so please be patient.
  • Any Commitment of funds that does not follow these policies is the personal responsibility of the initiator.
  • Paper copies of the above mentioned forms can be found in the PTA file cabinet located in the workroom or printed from this website.
  • These are guidelines but if you have a question or need help please contact an Executive Board member!  We are here to help.